Find an event date that works for everyone involved
Share one link with clients, venues, and vendors. Everyone marks their available dates. You see the dates that work for everyone. No phone calls, no spreadsheet juggling.
Groop is a free event planning tool for finding dates that work across clients, venues, and vendors. Share a link with everyone involved and they each mark which dates they're free. Groop shows which dates work across the whole group. Once you've narrowed it down, you can propose a shortlist of finalist dates and let your client pick. Free, no account required.
How Groop coordinates dates across clients, venues, and vendors
Send one link, collect availability from everyone
Share the Groop link with your client, the venue contact, and any vendors who need to be available. Everyone marks the dates that work for them.
See which dates have the most availability
Groop shows you which dates work for the whole group and which ones have conflicts. You pick from dates you know will work, not ones you hope will.
No account required for clients or vendors
Your clients and vendors open the link and respond without signing up. Less friction means faster responses.
Send a shortlist for final confirmation
Once you've identified the best candidate dates, propose a shortlist to your client and let them pick. Finding dates and confirming them, both in the same tool.
How Groop Works
From link to decision in under a minute.
Create a Groop
Give your event a name. No account required.
Share the link
Send it to your group via WhatsApp, Slack, or email.
Find the date that works
Everyone marks their availability and Groop shows when you can all meet.
Frequently asked questions
How do I find a date that works for my client and all my vendors?+
Share a Groop link with everyone involved. Each person marks their available dates, and Groop shows which dates work across all stakeholders.
Is Groop free for event planners?+
Yes. Groop is free for small groups. No account required for clients or vendors to respond.
Can clients respond without creating an account?+
Yes. Clients open the link and mark their availability directly. No sign-up, no download.
Can I use Groop for multiple events at the same time?+
Yes. Create a separate Groop for each event you're planning. Each one has its own link and participant list.
Can I use Groop for both finding dates and confirming final options?+
Yes. Let everyone mark their available dates on the shared calendar first. Once you have the best candidates, propose those as options and let your client pick.
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Join thousands of people who find common available times in seconds, not hours.
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